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Year-End Tax Strategy Checklist for Ecommerce Sellers
This checklist covers five tax moves to make before December 31st, starting with the most common and costly mistake sellers make with year-end inventory.
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Ecommerce Accounting
Articles, videos, podcasts and webinars on Ecommerce Accounting for ecommerce brands.
ArticleWhy Keep Receipts for Business Expenses?
Keeping receipts feels tedious, but it protects your business. This covers four key reasons they matter, from tax justification to audit readiness, plus tools.
ArticleThe Ultimate Guide to Streamlining Your Finances with QuickBooks Payments and QuickBooks Bill Pay
QuickBooks Payments and Bill Pay cover both sides of cash flow. LedgerGurus' CEO breaks down what each does, the benefits of using them together, and setup.
ArticleBridging the Gap: How Intuit Enterprise Suite Empowers Growing Businesses Without the ERP Headache
LedgerGurus' CEO on why Intuit Enterprise Suite fills the gap between QuickBooks and full ERPs, and offers a gentler upgrade path than jumping too early.
ArticleExpensify App Review: Reporting, Approval, and Reimbursement Made Easy
Expensify handles reporting, approval, and reimbursement in one place. This review breaks down why it works for employees, employers, and accountants alike.
ArticleBest Amazon QuickBooks Integrations in 2026: What We Actually Use as Accountants
The wrong Amazon-to-QuickBooks integration means fighting your books monthly. This breaks down what separates these tools and makes the case for A2X.
VideoLedgerGurus: Your Ecommerce Accounting Experts
Multi-channel sales, COGS accounting, and sales tax compliance are three different specialties, and most growing brands cannot hire three people. Brittany Brown lays out what LedgerGurus covers, from capturing multi-channel activity and bill pay through budgeting and cash flow forecasting. Then Beddy's and Thread Wallets describe what changed for them: inventory counts that stopped being a struggle, and numbers reliable enough to build marketing budgets on.
VideoCash vs Accrual Accounting: How to Know When to Switch to Accrual
Most ecommerce businesses run a mix of cash and accrual, and they move along that spectrum as they mature. Stacy Walker maps four stops: watching the bank balance as a startup, moving revenue and then COGS to accrual once timing differences distort your months, spreading prepaid expenses so month to month is comparable, and full GAAP compliance once investors, debt holders, or the $25 million threshold require it. A fictional duck company illustrates each stage.
VideoA2X/QBO Setup & Consulting | How to Make Huge Changes in Your Business
Returns, fees, advertising, warehousing, and sales tax come out of gross sales inside your channels before anything reaches your bank, so the bank feed alone hides most of your business. Syncing every channel transaction into QuickBooks Online buries you in detail instead. Kelley Birrell explains how A2X sorts channel activity into buckets and delivers one monthly journal entry, why your chart of accounts has to line up with those buckets, and what the LedgerGurus setup service covers.
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Ecommerce Accounting
Monthly close, clean books, real reporting
PodcastMetrics for Every Stage of Ecommerce Financial Maturity.
Geoff Gualano returns to walk the accounting maturity model again with Stephen Brown, this time asking what you should actually measure at each level. Tax compliance, then understanding the business, then forecasting, then investor ready financials. They cover why most sellers record revenue wrong from day one, the income ratios worth benchmarking, the cash conversion cycle, and why accurate level two data is what makes level three possible at all.
PodcastHow Accounting Can MAKE or BREAK Your Brand
Most brands treat accounting as a tax chore and stop there. Stephen Brown and Geoff Gualano of A2X map four phases of maturity: accounting as necessary, accounting as visibility into what's actually profitable, accounting as strategic forecasting, and finally accounting clean enough for a lender or a buyer. Between them they cover a business six months from running out of cash, an audit that changed a $30 million seller's mind, and an inventory adjustment that cost millions in valuation.
Webinar · On demandThe Ecommerce KPIs That Actually Matter
No slides. Stephen Brown opens the dashboard. LedgerGurus gives its monthly accounting clients and walks the six metrics on it, using data from the brand he co-owns. What each benchmark is, where it came from, and what a spike actually means: an inventory adjustment, a tariff, a Black Friday that crossed into December. Then payroll, interest, contribution margin, and the cash conversion cycle.
Webinar · On demandHow to Use Your Balance Sheet and Cash Flow Statement to Strengthen Your Business's Health
Part three of the financial statements workshop series. Stephen Brown opens the real books of Solé Toscana, the brand he co-owns, and walks line by line through its balance sheet: the holding accounts, the goodwill from the acquisition, the partner loans distorting his ratios. Then the quick ratio, debt to assets, and the cash conversion cycle, before showing how the cash flow statement explains the gap between profit and cash.
Webinar · On demandAnalyzing Your Profit and Loss for Better Business Decisions
Your P&L already says where your business is stuck; most owners just can't read it yet. In part two of the workshop series, Stephen Brown opens Sole Toscana's live QuickBooks Online file and walks the statement top to bottom, then turns every line into a percentage of income: gross margin, contribution margin, fulfillment at 14.5%, advertising at 36%. He shows the Grow dashboards LedgerGurus is rolling out to clients and the year-over-year view that took the brand from a loss to positive income.
Checklist5 Ecommerce Bookkeeping Warning Signs
Spot five ecommerce bookkeeping red flags on your balance sheet and P&L, with yes-or-no checks for inventory, sales tax, revenue, and COGS.
Guide7 Best Practices to Streamline Your Accounts Payable Process
Seven practical ways to streamline accounts payable: centralize and digitize bills, separate duties to prevent fraud, pay electronically, and time payments.
TemplateEcommerce Chart of Accounts Template
Three import-ready QuickBooks Online chart of accounts templates for ecommerce, from a simple starter list to a detailed, numbered multichannel chart.
ChecklistThe Essential Ecommerce Bookkeeping Checklist
A phased checklist of weekly, monthly, quarterly, and annual bookkeeping tasks for ecommerce sellers and their bookkeepers in the US and Canada.
How Ozonics Made Investors Say "Whoa"
Books cleaned up and structured to withstand outside scrutiny from investment partners.
“Our books look so much better, so much cleaner. Our outside company that looks at our books for investment purposes said, ‘Whoa, something’s happening here.”
: Ozonics
Does the IRS require accrual accounting for certain ecommerce businesses?
Yes, full accrual (GAAP) accounting becomes legally required once a business crosses $25 million in sales over a three-year period, or if it goes public. Investors or lenders may also require it earlier as a condition of funding, even below that threshold.
Read: When accrual accounting becomes requiredHow do you reconcile Amazon or Shopify payouts to your bank deposits?
Pull initial order reports from your sales channel to see gross and net sales, then compare that against your payment processor's settlement report, which shows what actually settled after refunds, fees, and chargebacks. That settled amount is what should match your bank deposit; gaps between the two are exactly what reconciliation is meant to catch.
Read: Check whether your processor is shortchanging youHow does revenue-based financing work for ecommerce businesses?
Lenders advance cash against future sales and charge a flat fee instead of interest, which makes the true cost easy to underestimate. A 10% flat fee paid back over four months actually works out to roughly a 42% APR.
Read: The true cost of revenue-based financing