The Essential Ecommerce Bookkeeping Checklist
A phased checklist of weekly, monthly, quarterly, and annual bookkeeping tasks for ecommerce sellers and their bookkeepers in the US and Canada.
What's inside
Weekly tasks to stay current
Weekly tasks for coding transactions, entering bills, matching channel settlements to deposits, and managing inventory purchase orders, so small errors never pile up into a messy month-end close.
Your month-end close, step by step
A month-end routine covering bank and credit card reconciliations, balance sheet and income statement reviews, COGS and landed costs, payment processor reconciliations, and deferred revenue.
Sales tax and payroll compliance
Recurring steps to monitor nexus, register in new states, set up channel tax collection, remit returns, and run payroll, with Canada-only tasks for GST/HST/PST, EHT, and T4s called out separately.
Quarterly and year-end tasks
Quarterly filings plus year-end work like finalizing financials for your tax accountant, issuing W-2s and 1099s, writing off bad debts, and reviewing insurance, lenders, shipping, and supplier contracts.
Priority phases for any stage
Every task is tagged phase 1, 2, or 3 and grouped by area, from inventory to CFO-level strategy, so you can start with the essentials and add advanced processes as your business grows.